Hopefully, this announcement means we have gotten past the worst of COVID-19 and brighter days are ahead.
One important thing to remember: Once normal operations resume, all employees who were onboarded using remote verification, must report to their employer within three business days for in-person verification of identity and employment eligibility documentation for Form I-9, Employment Eligibility Verification. Once the documents have been physically inspected, the employer should add “documents physically examined” with the date of inspection to the Section 2 additional information field on the Form I-9, or to section 3 as appropriate.
The ICE guidelines related to virtual review are not mandatory. Employers can follow standard Form I-9 procedures, including using authorized representatives to complete verification on the employer’s behalf.
This short extension will provide employers with some additional time to ensure they prepare a strategy to verify the eligibility documents of those hired utilizing the remote verifications process during the pandemic.
You can read the full announcement directly from the ICE website HERE.
Long before COVID-19 struck, the Hirezon onboarding system allowed our Higher Ed customers to collect and complete the Form I-9 for new hires electronically whether they worked on-location or 100% remotely. While no system can eliminate the in-person verification of required identification, many Hirezon customers with our onboarding module, were prepared and able to make the transition to the remote verification quickly with very little disruption to their pre-pandemic onboarding process.
Higher Ed customers utilizing the Hirezon onboarding module, were able to quickly and safely continue their new hire onboarding process without interruption allowing their new employees to complete all new employee/hire documents such as I-9, tax forms, acknowledgement of institutional specific policies, retirement, and benefits information electronically. Our flexible and configurable system also supports distribution of these documents electronically to the appropriate individuals in your institution for review and/or approval.
Click here to schedule a meeting regarding our Onboarding services.