Onboarding & Contracts System
Quickly create customized new-hire welcome packets and contracts – with or without benefits – including I-9, W-4, and any onboarding forms your institution requires, all with online routing and a complete audit trail.
Get new hires productive from day one.
Create Customized Welcome Packets
For higher education HR administrators and supervisors, the Hirezon Onboarding / Contracts System provides the ability to quickly create customized new-hire welcome packets and contracts for employees, with or without benefits. Each packet can consist of one or more onboarding employment-related forms, including I-9 and W-4. HR administrators have wide flexibility in assigning user privileges to other staff in the organization.
Online Routing
Configurable settings allow selective online routing of onboarding / contract forms, including granting access to individual forms based on specific user permissions (e.g., I-9 to HR, W-4 to payroll, etc.). The system also ensures that a complete online audit trail is maintained.
Metric Reports
The Onboarding / Contracts System has reporting capabilities for all users to manage the onboarding / contract cycle in terms of where employees are in the process.
24/7/365 Availability
Assigned users can access the system anytime from any Internet-connected computer.
Mobile Responsive Web Design (RWD)
Mobile friendly new hire portal with responsive web design (RWD) supports new hires and employees to complete the onboarding / contract forms and attach all supporting documents using their mobile devices.
Applicant Tracking System Integration
Seamlessly integrates with Interview Exchange Applicant Tracking System for Higher Education.
Built for secure, compliant records.
Security
Hirezon’s Onboarding / Contracts System for Higher Education is compliant with industry-wide standards for login, email and overall security, and collects and maintains onboarding / contract form information using HTTPS/2048-bit encryption. Our data centers are SOC 1, SOC 2 and SOC 3 certified.
Legal Compliance
The system complies with all federal and state applicable laws and regulations.
Archive / Records Retention
Tracks and archives information through all phases of the onboarding / contracts process. The institution has full control over the retention and destruction of historical higher education onboarding / contract forms.
Section 508 & ADA Compliance
Accessibility and usability of the new hire and employee portal is in compliance with Section 508 and ADA.
Onboarding that integrates with everything you already run.
More from the Hirezon platform.
Onboarding is one piece of the Hirezon suite. Pair it with our ATS, performance reviews, and forms tracking to cover the full employee lifecycle.
Interview Exchange ATS
AI-powered applicant tracking built for higher education – sourcing, screening, committee review, and metrics in one place.
Performance Evaluation
A versatile review system that aligns with traditional annual reviews and supports modern, continuous-feedback strategies.
HR Forms Tracking
Manage requisitions, personnel actions, promotions, FMLA and more – reviewed and approved by your full chain of command.
MyReferredTM
Next-generation employee referral platform that taps social networks for high-quality applicants and student enrollment.
Request a Demo.
Please call our sales office at 1-877-599-HIRE (1-877-599-4473) or contact us to connect with a member of our team.