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Onboarding / Contracts System for Higher Education

Create Customized Welcome Packets for New Employees
For higher education HR administrators and supervisors, the Hirezon Onboarding / Contracts System provides the ability to quickly create customized new-hire welcome packets and contracts for employees, with or without benefits. Each packet can consist of one or more onboarding employment-related forms, including I-9 and W-4. HR administrators have wide flexibility in assigning user privileges to other staff in the organization.

24/7/365 Availability
Assigned users can access the system anytime from any Internet-connected computer.

Online Routing
Configurable settings allow selective online routing of onboarding / contract forms, including granting access to individual forms based on specific user permissions (e.g., I-9 to HR, W-4 to payroll, etc.). The system also ensures that a complete online audit trail is maintained.

Security
Hirezon’s Onboarding / Contracts System for Higher Education is compliant with industry-wide standards for login, email and overall security, and collects and maintains onboarding / contract form information using HTTPS/2048-bit encryption. Our data centers are SOC 1, SOC 2 and SOC 3 certified.

Legal Compliance
The system complies with all federal and state applicable laws and regulations.

Metric Reports
The Onboarding / Contracts System has reporting capabilities for all users to manage the onboarding / contract cycle in terms of where employees are in the process.

Archive/Records Retention
Tracks and archives information through all phases of the onboarding / contracts process. The institution has full control over the retention and destruction of historical higher education onboarding / contract forms.

Mobile Responsive Web Design (RWD)
Mobile friendly new hire portal with responsive web design (RWD) supports new hires and employees to complete the onboarding / contract forms and attach all supporting documents using their mobile devices.

Section 508 and ADA Compliance
Accessibility and usability of new hire and employee portal is in compliance with Section 508 and ADA.

Applicant Tracking System Integration
Seamlessly integrates with Interview Exchange Applicant Tracking System for Higher Education.