Interview Exchange - Applicant Tracking System
AI-Powered Applicant Tracking System Built for Higher Education Efficiency
Recruit from any talent pool.
Configurable Application Templates
Configurable templates make it quick and simple for applicants to apply, while capturing all of the information your process requires. Our optional E-Form module supports collection of additional forms (faculty insert, disclosure, other HR forms), depending on job type.
Direct Applicants from All Sources
A unique job-specific link directs applicants from all free and subscription-based job boards, print ads, and your institution’s job listings directly to your online ATS.
Source Resumes Online or ATS
Save time and beat the competition by scouring resume databases like HigherEdJobs.com or searching within the Interview Exchange ATS for applicants matching your ideal profile. “Invite to Apply” highly qualified applicants using our native ATS functionality.
Branded Career Site & Internal Postings
Create an interactive career section for your institution’s website and post jobs on your intranet. Designate certain jobs for internal employees only — find the talent you have in-house, and stop your best employees from seeking outside opportunities.
Mobile Responsive Web Design (RWD)
Mobile-friendly career site with responsive web design supports job applicants in completing the employment application and attaching all supporting documents using their mobile devices.
Section 508 & ADA Compliance
Accessibility and usability of the career site is in compliance with Section 508 and ADA standards.
Focus on qualified applicants.
AI-Powered Job-Specific Screening Questions
Customizable “COREquisites” questionnaires identify whether candidates meet essential qualifications. Our AI analyzes job descriptions to automatically generate up to 25 targeted, job-specific screening questions.
COREquisites Question Library
Use our 50+ Question Library to start building your questionnaire, modify and weight questions as needed, and save them for later reuse across postings.
Dynamic Screening
As your list of applicants grows, you can quickly find those who have specialized skills. Our tools help you focus your resources to create a shortlist of the most qualified applicants.
Rule-Based Ranking
Applicants are sorted based on their COREquisites scores — not simply on keyword matching. Assign weights to each skill, and change them later to suit your requirements.
Searchable Applicant Database
Find resumes in the Interview Exchange ATS database in seconds using keywords. With the “Invite” tool, send current jobs to candidates who applied in the past, enhancing employer branding through proactive outreach.
Candidate Selection Matrix with AI-Assisted Questions
Hiring teams independently rate applicants using customizable scales, with scores viewable exclusively by Admins and Hiring Managers. Our AI auto-generates up to 25 highly relevant, job-specific interview questions directly from your job descriptions.
Labor-saving tools to manage the hiring process.
Document Storage & Management
The system supports applicant resumes in multiple formats including Word (.doc, .docx), PDF, and plain text. All resumes are available to your HR and search committee in one convenient location.
Collaboration & Messaging Tools
Interact and collaborate online using our suite of tools. Your entire team can add notes and comments, and make decisions on moving applicants through the hiring process. Members can work at their convenience while the system maintains an audit trail.
Configurable Alerts
Use our email notification system to receive alerts when qualified applicants apply online. Configure notifications to be instant, daily, or weekly.
Job Postings Made Easy
Use our handy “Clone” feature to post repeat jobs with the description and screening questions already filled in. Save time and effort, and ensure compliance.
Quick Reports
Easily generate reports summarizing all applicant information in an Excel file and send to all assigned users.
Good data, better decisions.
Source Performance
Source performance metrics show how many times your job advertisement has been viewed, total applicants, and number of hires. Use the data to decide where and how to allocate your recruiting budget.
Applicant Quality by Source
Interview Exchange ATS reports indicate how many qualified and unqualified applicants were received from each source, allowing you to more effectively target future postings.
Recruiting Process Overview
Our sourcing report provides higher education HR teams with a snapshot of the entire recruiting effort. View detailed reports on qualified vs. unqualified applicants, demographics, interviews, and total hires. Generate cost-per-hire and time-to-hire reports in a few clicks.
Extend with add-on modules.
Distribution to 9000+ Job Boards
Simultaneous posting of jobs from Interview Exchange ATS to 9000+ online job boards including popular higher education boards. Reduces overall administrative labor.
Distribution to HigherEdJobs.com
Colleges and universities using both Interview Exchange ATS and HigherEdJobs.com can integrate their accounts. Any jobs posted, edited or deleted on Interview Exchange will automatically be updated on HigherEdJobs.com.
Distribution to InsideHighered.com
An interface that allows posting a job from Interview Exchange ATS directly to InsideHigherEd.com with only a few clicks.
Distribution to Chronicle.com
Allows posting a job from Interview Exchange ATS directly to Chroniclevitae.com with only a few clicks.
Vendor/Agency Management Module
Save time and avoid costly mistakes while managing agency/vendor searches. System allows agency/vendors to submit resumes for assigned jobs and tracks/assists hiring team in communicating for timely action.
Searchable Job Description Module
Allows higher education HR to create and save job description templates in a centralized database for sharing with department managers. Managers can convert a job description into a job requisition in conjunction with the ATS.
Reference Module
Applicants may list contact information for one or more references during the application process. Our system enables referees to submit recommendation letters on behalf of the applicant directly.
HR Forms Tracking & Approvals Module
Allows managers or employees to process and track any HR-related forms (posting and hiring requisition, salary changes, personnel action, adjunct faculty hire, promotions) for approvals.
HRIS Integration Support
Fully integrated with most popular HRIS systems. Our database architecture and standards-based design are compatible with the widest variety of platforms. Data is available in an HR-XML-compliant schema supported across the HR industry.
Background Check Screening Services
An optional interface that improves the efficiency of the background check process in screening prospective candidates.
More from the Hirezon platform.
Interview Exchange is just the beginning. Pair it with our other higher-ed HR modules to cover the full employee lifecycle – from referral to performance review.
Onboarding & Contracts
Customized new-hire welcome packets, I-9, W-4, with online routing, audit trails, and full ATS integration.
Performance Evaluation
A versatile review system that aligns with traditional annual reviews and supports modern, continuous-feedback strategies.
HR Forms Tracking
Manage requisitions, personnel actions, promotions, FMLA and more — reviewed and approved by your full chain of command.
MyReferredTM
Next-generation employee referral platform that taps social networks for high-quality applicants and student enrollment.
Request a Demo.
Please call our sales office at 1-877-599-HIRE (1-877-599-4473) or contact us to connect with a member of our team.